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Job order - J0313-0003 - Full Time
Title Procurement Admin. Clerk
Category Administration
City Toronto, Ontario, Canada

Job Description Procurement Admin. Clerk

Engage. Inspire. Excel. At the LCBO, we promote social responsibility, connect with our consumers through exceptional customer service, and encourage our employees to reach their potential. Come Discover the World at the LCBO.

Provides procurement related and administrative assistance to the Procurement & Contract Management Department. Reception duties for entire Department. Sells tender documents to vendors in person and over the phone. Accepts payment for tender documents via cheque, cash, debit/credit and processes orders. Handles cash, cheques, credit/debit chits and balances/reconciles payment. Deposits monies in safe. Prepares monthly Bid Document Sales Report spreadsheet for RFT and RFQ sales showing method of payment; amount paid/method of payment, and total monies received. Completes sale document deposit form and submits monies collected to Corporate Accounting. Gathers and retrieves information and files for staff i.e. Vendors lists, RFQs, RFPs. Posts information on LCBO.com or Biddingo regarding procurement projects. Receives tender documents from vendors date and time stamps responses and records information and provides vendors with receipt. Creates and issues purchase orders using Oracle Purchasing Module. Assists Purchasing Card Coordinator by processing applications for P-Card and Travel cards, and files related documents, mailing out cards to employees, answering routine questions regarding the Purchasing Card and T-Card program if required.

Qualifications:
Demonstrated knowledge of general office and administrative procedures and methods, understanding of Procurement and Contract Management and its role within the organization normally acquired through experience in the purchasing function or through purchasing courses (PMAC) and a demonstrated understanding of LCBO Procurement & Contract Management corporate policies and procedures. In addition, solid PC skills using MS applications and automated data systems such as the Oracle Purchasing System. Good math skills are necessary to identify errors in data entry of calculations and computations. Must have demonstrated clerical ability to plan and organize work in order to meet various deadlines as well as good verbal and written communication and interpersonal skills. Previous experience in an office environment with exposure to standard office equipment and the ability to utilize filing systems. Ability to operate a personal computer utilizing Word, Excel, Outlook etc. General knowledge of LCBO operations and procedures is also required.

To explore this challenging opportunity, please apply online, at www.lcbo.com/careers, to Human Resource Services, LCBO, quoting File #LCB-022/2013, by March 14, 2013. We appreciate your interest, and advise that only those selected for an interview will be contacted. The LCBO is an equal opportunity employer.



Skills
  • Administration
  • Oracle Purchasing (Purchasing Module)
  • Purchasing

Reference 247491

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