Recruitment & Selection Advisor

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Job Title: 
Recruitment & Selection Advisor
Job Number:  J0917-0054
Job Code:  NU022
Job Category: 
Human Resources & Organization Development
Human Resources & Organization Development Services
Bargaining Unit:  Non-Union
Job Type:  Full Time
Employment Type:  Replacement
Number of Positions:  1
Hours of Work:  35 hrs/wk
Salary:  $59,222.00 - $80,844.00/Year
Date Posted:  November 27, 2017
Closing Date:  December 11, 2017

Opening Statement

Kingston’s vision of being a smart, livable 21st century city is fast becoming reality. History and innovation thrive in our dynamic city located along the beautiful shores of Lake Ontario, an easy drive from Toronto, Ottawa and Montreal, in the heart of eastern Ontario. With a stable and diversified economy that includes global corporations, innovative startups and all levels of government, Kingston’s high quality of life offers access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary

The Recruitment & Selection Advisor is responsible for managing and delivering all facets of recruitment, from the development of recruitment plans to the selection of new hires, for a designated portfolio of City departments. This position plays a critical role in ensuring that the most qualified talent is sourced and hired to meet the requirements of the City.

Specifically, the Recruitment and Selection Advisor will:

Demonstrate effective planning and organizational skills to meet deadlines and complete quality work. Plan and ensure compliance with related policies and legislation. Partner with clients to understand their business needs to jointly assess and define current and future role requirements, and develop effective recruitment strategies to attract and select the best talent. Ensure the identification of appropriate qualifications, screen applicants against established criteria, determine and administer bona fide testing, develop appropriate interview questions, conduct interviews, analyze recruitment results, conduct reference checks, prepare and extend offers.

Lead the recruitment and selection and workforce planning processes to meet service delivery standards and modes. Support all phases of staffing processes while ensuring staffing policies and collective agreement obligations are met. Lead initiatives such as process improvements, recruitment system changes/upgrades, conduct research, and help develop new policies or procedures. Conduct interviews with hiring managers and provide input and analysis on potential risks and recommendations on hiring decisions. Ensure compliance with collective agreements. Ensure that the hiring process is followed consistently and fairly by all parties.

Communicate information and ideas clearly and concisely to individuals and/or groups. Provide advice, guidance, coaching and training to hiring managers on issues pertaining to the recruitment and selection process from sourcing, testing, interviewing, job offers, etc.

Ensure the customer perspective is a driving force behind decisions and activities. Implement service practices that meet customer and corporate needs. Advise and educate departments on the optimum utilization of the Corporation’s recruitment and selection processes and systems and provide follow-up to ensure new hires are productive and a good fit in their new jobs.

Use measurement methods to monitor progress toward goals. Gather and analyze metrics to track recruitment data. Ensure that candidate records are inputted and maintained in real time within the human resource management system (HRMS), creating a single system of record for all candidate activity. Responsible for the evaluation of recruitment and selection systems, audit verification and identification and resolution of gaps.

Participate as a member of a team to move the team toward the completion of goals. Assist in the implementation of new programs and/or recommend changes to existing policies, processes and programs. Identify potential recruitment opportunities, risks and issues to appropriate HR&OD colleagues.

Qualifications, Competencies

3 year diploma or degree education in Human Resources or related field;

2 years experience in recruitment and selection, ideally in a unionized environment;

CHRP designation considered an asset;

Knowledge and experience working with collective agreements and employment legislation, including Employment Standards Act, Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, preferred;

Experience with HRMS and E-recruitment and selection systems preferred;

Experience in training and documenting processes;

Required to obtain and maintain satisfactory CPIC (Criminal Record Check) at own expense; and

Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork.

Skills, Abilities, Work Demands

Knowledge and experience in competency based interviewing, administration of assessments and tests, recruitment metrics;

Excellent verbal and written communication skills;

Strong customer service skills, including the ability to establish good working relationships with a variety of internal and external clients and the public;

Strong interpersonal skills;

Demonstrate tact and discretion when dealing with confidential information;

Proficient skills in MS Office;

Strong organizational skills with the ability to prioritize work in a demanding environment;

Demonstrate accuracy and attention to detail;

Knowledge of related policies, procedures, legislation and initiatives; and

Demonstrate integrity; adhere to professional standards, regulations and corporate policies and procedures (e.g. Code of Conduct).

Closing Statement

Please apply to Career Opportunities at:
Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Personal information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), including (but not limited to) the applicant’s name, contact information, resume and other documents submitted, etc., is collected and will be used in accordance with MFIPPA and all other relevant privacy legislation. The personal information submitted by applicants is collected through a website hosted by Njoyn on behalf of the Corporation of the City of Kingston (the “City”) and will be used by City staff to maintain a inventory of potential candidates and for use in considering applicants for an identified employment opportunity. Questions regarding the collection, used, disclosure, and disposal of the personal information collected shall be directed to:

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