Executive Administrative Assistant Vancouver Regional Office
Term with possibility of extension or becoming regular
City, Province, Country:
Vancouver, British Columbia, Canada
Number of Positions:
May 1, 2012
May 13, 2012
(annual salary): The Bank offers a competitive total compensation package with starting salaries, based on qualifications, generally ranging between $43,225 and $52,008* (job grade 11 or 12). *Where the Bank has needs for specialized skills, it may offer higher starting salaries to exceptional candidates.
Canada's central bank is the nation's pre-eminent macroeconomic policy institution. No other employer in the country offers you the unique opportunity to work at the very centre of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians. No matter what your area of expertise, you'll enjoy an open culture and a superior work environment that will challenge, energize, and motivate you to excel. (More info)
Under the direction of the Senior Representative (Economics), you provide multi-skilled, dedicated secretarial and administrative support to the Vancouver team of the Regional Analysis Division of the Canadian Economic Analysis Department. You are responsible for ensuring that the administrative activities of the office run smoothly, efficiently and on time. You are the first line of contact for queries related to administrative issues affecting the office from staff at the head office in Ottawa or in other regional offices.In your capacity as Executive Administrative Assistant, you also provide critical support for two of the key activities of the Banks regional officesconducting the quarterly Business Outlook Survey and disseminating the Banks message on monetary policy within the region. Specifically, you support the Vancouver team in carrying out the Business Outlook Survey by scheduling the interviews with companies and coordinating travel arrangements. In support of the Banks liaison and communication activities, you are responsible for scheduling and preparing agendas for internal and external business meetings and events with the Senior Representative (Economics) and/or senior-level Bank officials visiting the region from Ottawa.
select and contact companies in the British Columbia and Yukon region to request their participation in the Business Outlook Survey, schedule interviews and provide required background information schedule meetings across British Columbia and Yukon; prepare agendas for meetings; gather general information for meetings, speeches or other internal or external business events coordinate travel arrangements and ensure that all required documents are in order maintain several databases in Excel; gather, convert and manipulate data to generate reports format and edit papers, tables, reports, charts, PowerPoint presentations and other confidential material, and proofread documents before circulation, as required collaborate with co-workers, exchange information and provide assistance to others, as required reformat and convert documents, maintain employee absence reports, track external meetings and presentations, maintain stationery supplies, sort and distribute incoming mail, and direct queries to the appropriate areas participate in ad hoc projects and initiatives as required
post-secondary education in a field related to this position a minimum of two full years of work experience in the provision of administrative support servicesor an equivalent combination of education and experiencein addition intermediate knowledge of Microsoft Outlook, Word, Excel and PowerPoint English essential solid knowledge of office procedures, practices and related policies, and ability to manage protected/confidential documents ability to communicate effectively and interact positively with individuals at all levels by demonstrating active listening skills and conveying information clearly ability to write clear and grammatical short documents and to convey straightforward messages; ability to proofread written documents for errors, typos, etc. ability to plan and organize work efficiently and effectively, anticipate needs, ask for clarification when required and react quickly in terms of arranging calendars and coordinating activities; flexibility to accommodate unexpected situations demonstrated ability to work independently and in a team environment where mutual support and willingness to learn are essential ability to maintain accuracy and attention to detail, even under pressure facility to use judgment and to make sound decisions when giving advice or making recommendations ability to support the development of knowledge and skills by sharing experiences, identifying current shortcomings and testing new methods or approaches ability to troubleshoot problems with computers, software and other equipment
functional in second official language previous experience in cold calling previous experience setting up interviews for surveys geographic knowledge of British Columbian cities, particularly in the Lower Mainland knowledge of and interest in economics and financial markets network of relevant contacts advanced knowledge of Microsoft Office software
If you are a qualified candidate, please submit a detailed resumι and a covering letter by 13 May 2012. We will also ask you to complete a mandatory questionnaire during the application process. Condition of employment: Candidate must be eligible for reliability status clearance. There will be no relocation assistance provided for this recruitment action. At this time, the selected candidate will not have to meet the required second-language level of fully functional. If the situation changes, training will be provided to help the candidate reach the required level. The Bank of Canada benefits from the unique perspectives, attributes and talents of its diverse workforce. We offer flexibility to accommodate the needs of our employees and candidates. The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities. Only the candidates selected for an interview will be contacted.
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