Project Administrator

Share |

Requisition #:  J0512-0237

Position Title:  Project Administrator

Employment Type:  Full-time

Position Type:  Regular

City, Province, Country:  Ottawa, Ontario, Canada

Job Category:  Administration

Number of Positions:  0

Date Posted:  May 7, 2012

Closing Date:  May 21, 2012

Salary Range

Salary Range (annual salary): The Bank offers a competitive total compensation package with starting salaries, based on qualifications, generally ranging between $44,207 and $57,763* (job grade 12 or 13).

*Where the Bank has needs for specialized skills, it may offer higher starting salaries to exceptional candidates.

Take a Central Role at the Bank of Canada

Canada's central bank is the nation's pre-eminent macroeconomic policy institution. No other employer in the country offers you the unique opportunity to work at the very centre of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians. No matter what your area of expertise, you'll enjoy an open culture and a superior work environment that will challenge, energize, and motivate you to excel. (More info)

Job Summary

Under the general direction of the Assistant Director and working in collaboration with another Project Administrator, you are responsible for providing a full range of project and administrative support related to the Currency Development Team’s four programs. Key team functions supported include planning, budgeting, procurement and contractual activities, and operations process improvements. Two high-priority initiatives for the two Project Administrators over the next few years are the administration and improvement of procedures for managing sensitive Bank assets, which also involves custody and control activities as well as the sale of bank notes.

Central Responsibilities

•provide project administration support to team members in the delivery of their projects, including:

-play a key role in the development of the team’s budget; keep track of expenses; verify and process invoices for payment; monitor/track/analyze, reconcile/adjust using own tracking documents and SAP reports, and report on progress; track and submit the month-end and year-end accruals and prepare quarterly forecasts

-facilitate procurement activities; provide all documentation required and, in accordance with Bank procurement policies, put in place purchase orders and departmental purchase orders

-ensure that non-disclosure agreements are in place, as required

•ensure that the Bank’s sensitive assets are safeguarded appropriately, and participate in the team’s custody and control and related activities

•enhance the group's efficiency and effectiveness by creating, maintaining and assisting in the preparation of a variety of high-quality documents, reports, charts and presentations; by supporting the group’s communications activities; by developing agendas; and by writing and circulating minutes as required

•coordinate services with internal and external service providers, such as arranging just-in-time services needed by the team, and coordinating special events

•stay abreast of the Bank’s standards and policies

•provide a full range of administrative and coordination services to the team in daily activities, e.g., arranging and scheduling meetings, catering, ordering supplies, verifying expenses and handling mailings

•act as a backup for the other Project Administrator or the Team’s Executive Administrative Assistant

Key Requirements

•a minimum of two years of work-related project administration experience in a team environment

in addition

•English and French essential

•functional in second official language (training will be provided to help the selected candidate reach the required level of fully functional)

•advanced technical knowledge and experience with Microsoft Office tools such as Word, Excel and PowerPoint

•demonstrated skill in supporting the development and maintenance of the budget along with reporting, monitoring, forecasting and related analytical activities

•demonstrated skill in supporting procurement activities

•strong personal initiative and ability to work in a self-managed environment and be proactive, taking responsibility for ensuring that the administration of the projects or programs of the team runs smoothly and efficiently according to a high standard of excellence, even during time-pressure situations

•ability to analyze information, define problems, organize work, plan the necessary resources, and take steps to carry out objectives in an efficient manner

•strong attention to detail to ensure that tasks are completed, with a particular focus on accuracy and quality

•strong client focus and ability to assess, prioritize and address client needs for service or information

•ability to communicate effectively, orally and in writing, clearly presenting information or explanations so that they are easily understood

Assets

•fully functional in second official language

•knowledge of basic accounting principles

•knowledge of Electronic Document Management systems (such as P8, the Bank’s tool)

•knowledge of the Bank’s business

•knowledge of SAP

Notes

If you are a qualified candidate, please submit a detailed resumé and a covering letter by 21 May 2012. We will also ask you to complete a mandatory questionnaire during the application process.

Notes

•Condition of employment: Candidate must be eligible for secret status clearance.
•There will be no relocation assistance provided for this recruitment action.
•The Bank of Canada benefits from the unique perspectives, attributes and talents of its diverse workforce. We offer flexibility to accommodate the needs of our employees and candidates. The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities.
•Only the candidates selected for an interview will be contacted.

Sorry, this job is no longer available.

Share |