| Job Details |
Job order - J0217-0299 - Temporary Full Time
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| Title |
Temporary Administrative Assistant - Transportation & Environment Services (up to 14 months) |
| Category |
Administrative Support |
| City |
Saint John, New Brunswick, Canada |
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| Job Description |
Temporary Administrative Assistant - Transportation & Environment Services (up to 14 months)
Company Information:
Play a lead role in shaping Canada's first city.
Work with a dynamic team of public service professionals in enhancing our community's quality of life and achieving high standards of service performance and management of infrastructure assets.
Live in a community with opportunities for families and youth; surrounded by salt and fresh water, abundant nature, affordable housing, history-lined streets, quality dining and shopping, and a vibrant arts and cultural scene!
Live in a part of Canada where people value the importance of enjoying these things and having a challenging career.
Position Overview:
Under the general supervision of the Administrative Officer or Operations Manager, the position is responsible for a variety of secretarial and administrative duties to provide support to the Transportation & Environment and Saint John Water services.
Essential Qualifications:
A proficiency level of knowledge of Microsoft Office Systems.
EDUCATION, TRAINING & EXPERIENCE
A diploma in Office Administration from the New Brunswick Community College or Business Certificate 1 from the University of New Brunswick or an equivalent program.
1 year experience in a similar role is required.
APPLICATIONS WILL BE ACCEPTED THROUGH THE ONLINE SYSTEM ONLY (www.saintjohn.ca).
Primary Purpose:
Under the general supervision of the Administrative Officer or Operations Manager, the position is responsible for a variety of secretarial and administrative duties to provide support to the Transportation & Environment and Saint John Water services.
ILLUSTRATED EXAMPLES OF WORK
Receives, directs, screens visitors and telephone calls for the front-facing facilities (Rothesay Avenue, Adeleide Street, and Rockwood Park Interpretation Centre); obtains and provides the available information or refers the caller to the proper authority
Processes work orders, monitors work order system
Books arenas, sports fields and other facility rentals
Types correspondence, memorandums, and various forms
Prepares and types specialized documents and forms
Opens, sorts, and distributes mail
Inputs payroll time entry, on an as-required basis
Maintains various data bases
Schedules and prepares boardroom and training facilities
Updates recorded messages and advises stakeholders with respect to recreation facility conditions, winter snow ban and solid waste pickup schedules
Types and maintains various by-law manuals and reports
Transcribes minutes of various meetings
Maintains the Local #18 Call-Out List for Saint John Water
Enters Customer Service Specialists’ duty log data
Makes travel arrangements and prepares travel advances
Orders office supplies and maintains stationery stockroom
Maintains key and security access maintenance records
Performs general office duties as required including keyboarding, photocopying, and filing
Uses computer, H T E related application, calculator, 2-way radio, transcription equipment, binding machine, and general office equipment
THE ABOVE “ILLUSTRATED EXAMPLES OF WORK” DO NOT REFLECT THE FULL SCOPE OF DUTIES AND ARE SUBJECT TO CHANGE.
Education, Training & Experience:
A proficiency level of knowledge of Microsoft Office Systems.
A diploma in Office Administration from the New Brunswick Community College or Business Certificate 1 from the University of New Brunswick or an equivalent program.
1 year experience in a similar role is required.
APPLICATIONS WILL BE ACCEPTED THROUGH THE ONLINE SYSTEM ONLY (www.saintjohn.ca).
** LATE APPLICATIONS WILL NOT BE CONSIDERED.
Classification:
Local 486, Group 4
Adjoint administratif de niveau 4 (8 mois)
Information sur l'entreprise:
Jouez un rôle de premier plan pour forger la première ville du Canada.
Travaillez avec une équipe dynamique composée de professionnels des services publics afin de renforcer la qualité de vie de notre collectivité et pour atteindre de hauts niveaux en matière de rendement de service et de gestion de l'infrastructure.
Vivezdans une collectivité qui offre des possibilités aux familles et aux jeunes; entourée d'eau douce et d'eau salée, qui se caractérise par un milieu naturel abondant, des logements abordables, des rues historiques, des restaurants et des commerces de qualité et une scène artistique et culturelle dynamique!
Vivez dans une région du Canada où les gens savent combien il est important de profiter de ces avantages et de mener une carrière stimulante.
Aperçu du poste :
Sous la supervision générale de l'agent d'administration et du directeur des opérations, le titulaire du poste assume diverses fonctions de secrétariat et d'administration pour appuyer les Services de transport et d'environnement et les services de Saint John Water.
Qualifications Essentielles :
Un niveau de compétence intermédiaire (2) en français, déterminé au moyen de l'évaluation de la compétence orale en français de la province du Nouveau-Brunswick, est requis.
Connaissance approfondie des systèmes Microsoft Office.
FORMATION ET EXPÉRIENCE
Diplôme en administration des affaires du Collège communautaire du Nouveau-Brunswick, un diplôme en commerce 1 de l'Université du Nouveau-Brunswick ou un diplôme d'un programme équivalent.
Une expérience d'un an à un poste similaire est requise.
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| Skills |
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| Reference |
154597 |
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Click here to apply
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