Procurement Specialist 6 Month Contract


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Procurement and Asset
Toronto, Ontario, Canada

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Job Description:

OTN brings virtual care innovation to the healthcare system so that the people of Ontario can get the care they need when and where they need it most: at home, in their community or in hospital. For more than a decade, OTN has increased access to health care and education across the province with one of the world's most extensive telemedicine networks. Working with its many partners and leveraging its unique knowledge of health care and digital technology, OTN addresses challenges by introducing and spreading new ways of delivering care that benefit patients, care providers and the healthcare system. An independent, not-for-profit organization, OTN is funded by the Government of Ontario.

OTN is seeking a Procurement Specialist. This role supports the overall procurement management process including but not limited to tendering, contracts creation, negotiation of business terms in conjunction with internal customers incorporating best value for money and highest value of service. In addition, the role needs to ensure the complete procurement process is in full compliance, adhering to the Broader Public Sector (BPS) Procurement Directive. The incumbent will have a dual role as the procurement coordinator and procurement specialist as required to support the team. The role is located in OTN's Toronto (of note, we are moving location as of July to University and Dundas) and the role reports to the Procurement Manager.

Responsibilities and Activities:
Work collaboratively with functional groups on procurement planning; encompassing a problem solving, consultative and solution orientated approach to achieve objectives while mitigating compliance risk
Lead and facilitate the complete procurement process including support for the Statement of Work (SOW) drafting, communication with bidders; evaluation; debriefing (as required); pricing, contract negotiation and PO issuance with a focus on Requests for Quotations (RFQ's) and RFP (Requests for Proposals) including warranties, licenses and support, renewals
Define the procurement scope and evaluation criteria for each project in collaboration with internal cross-functional stakeholders; review the overall project schedule and provide assistance in establishing and project managing the end to end procurement cycle
Identify and establish Vendor of Record (VOR) opportunities
Educate and provide guidance to internal clients on corporate procurement strategies, processes and policies
Support and collaborate with other Procurement and Contract Management staff for complex strategic initiatives
Work in collaboration with Contract Management to negotiate contracts, improved prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best proactive tools and methods
Participate in complex technology-driven, innovative outcomes-based procurement processes resulting in Vendors of Record (via Request for Supplier Qualifications) for models of care and digital health solutions in the Virtual Healthcare Marketplace
Enhance and monitor the current Request for Acquisition (RFA) system to track open and close procurement requests via online work stream tracking system (Remedy)
Ensure the procurement tendering processes are in compliance with the BPS Procurement Directive
Ensure all documentation is filed both electronically and in hard copy format in filing cabinets in order to meet audit requirements
Support Senior Procurement Specialist in leading and facilitating invitational and posted competitive RFx documents on public tender website (MERX)
Ensure all documentation is filed both electronically and in hard copy format in filing cabinets in order to meet audit requirements
Vendor Management including supporting OTN internal customers to ensure compliance with contract deliverables and resolve service issues
Identify and lead continuous improvement initiatives, including process automation
Primary source for logistics management including, but not limited to: asset management tasks (as required), inventory reporting and management
Assist in preparation of procurement and contracts documentation such as document scanning mandatory requirements verifications, manage the contract tracking files, provide notification to internal stakeholders on key contract terms
All other duties assigned by the manager

Qualifications and Attributes:
University degree and or College diploma or relevant experience
5+ years of Procurement related experience
Knowledge of and experience with procurement policies and procedures and/or Broader Public Sector (BPS) Procurement Directive would be preferred
Public procurement experience with focus in information technology would be an asset
Strong verbal, written communication and organizational skills
Strong project management skills
Strong Computer skills, Proficient in Microsoft Office Suite of products
Ability to work collaboratively to ensure projects are completed efficiently
Ability to maintain professional relationships with suppliers and internal clients
Strong team player who can create and maintain a team work environment
Business and operational experience, high level understanding of business processes
Exceptional Analytical skills - reporting and analysis, attention to detail
Required to undergo a criminal reference check

If you have strong communication and organizational skills and committed to excellence in delivering extraordinary customer service, check out our website: Please apply to this opportunity by clicking on the careers link on OTN's website or forward your resume via fax: 416 446-4128 quoting; Procurement Specialist. We thank all applicants; however only those considered for an interview will be contacted. No agencies please.

OTN does not solicit personal information such as banking information or passport information over social media sites for employment purposes.

OTN is an organization committed to ensuring accessible services and communications to individuals with disabilities. Once an applicant has been selected for an interview, requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their accommodation needs known when contacted.

If you require accessibility accommodations to participate in the recruitment process, please let me know.

To receive any OTN document required by the AODA and its standards not listed above or to receive any public document on OTN's website in an alternate format, please contact

For users requiring Teletypewriter (TTY) Services, please contact us using the TTY service: 1-855-368-6889.


  • Communication (written and oral) skills
  • Contract Management
  • Problem Solving Skills
  • Procurement and vendor relations
  • RFP

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The material contained herein is provided for informational purposes only. All open jobs offered by OTN on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within the company which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance. The materials on this site are provided without warranties of any kind, either expressed or implied, including but not limited to warranties regarding the accuracy or completeness of the information contained on this site or in any referenced links. While OTN attempts to update this site on a timely basis, the information is effective only as of the time and date of posting. OTN reserves the right to transfer applicants details to our recruitment partners. Strict confidentiality will be observed at all times. OTN is an equal opportunity employer. The information on this site is for information purposes only and is not intended to be relied upon with legal consequence.

We thank all applicants for their interest; however, only selected candidates will be contacted. No agencies please.


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