Data Administrator

Data Administrator

Title: Data Administrator
Status: Permanent, Full time
Salary: $69,000 annual salary
Location: Downtown Montreal, Quebec - Hybrid 3 days in office, 2 days work from home


TO APPLY: Please send your resume to emily.woods@groomassocies.com

Our client is an international banking and financial institution with divisions located in the Americas, Europe, Asia,and the Middle East. They are establishing their first Canadian office and are expecting exponential growth.

They are looking for a Data Administrator as part of their new team.

Responsibilities:

- Finalize the set-up of new counterparts in the in-house KYC system and bring the data into the local counterpart database application.
- Set up and maintain the counterparts in trading systems (Back office and front office applications) as needed.
- Review daily reconciliations aimed at detecting inconsistencies of client data/status between local application systems
- On-board newly created clients to electronic platforms for confirm and statement as well as maintain client user access: address changes to mailing addresses through researching and working with KYC team – often identified following the processing of returned mail.
- Close client files and accounts in downstream systems, that are no longer needed after reviewing and confirming that there is no activity.
- Prepare, reconcile and monitor the expiration of Patriot Act certificates. In conjunction with the Front Office while keeping compliance contacts updated of the progress and obtain new certificates as needed.
- Obtain Tax Certifications (forms W-8 and W-9). Capture and validate this information in the in-house applications. While keeping WRMs or Sales teams advised if forms are not valid. Help trouble shoot issues exposed by the application for the forms and acting as a Liaison with the Tax Department.
- Collect and process Prime Brokerage documentation - Forms 150 and 151, and Form 1 to schedule A (F1SA)
- Setup/maintain and validate USD Fed Wire transfers templates on the bank payment system to allocate Fed Fund wire transfers as needed for the business lines within the firm
- Ensure proper procurement, maintenance and updates of documentation in the bank’s systems for reference and verification
- Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence

Qualifications:

- University degree.
- 2 years of previous experience in a Financial Institution in areas of Back Office Security settlement.
- Ability to work with a small team while multi-tasking and carrying a good sense of prioritization
- Ability to work under time pressure
- Good knowledge of MS office package especially in Excel
- Strong organizational skills with excellent attention to detail
- An excellent verbal and written communication skill in English.
- Self-motivated and excellent team player
- Strives to deliver the solution in the most effective and timely manner
- Knowledge of Bankers Almanac application a plus.
- Understanding of tax certifications is a plus.

We thank all those that apply however only those that meet all of the criteria will be contacted. For more information on our recruitment services please visit www.groomassocies.com

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