Supply Chain Workflow Coordinator

Supply Chain Workflow Coordinator

Title: Supply Chain Workflow Coordinator
Status: Permanent, Full time
Salary: $110,000
Location: Downtown Montreal, Quebec - Onsite for the first 3 months and then switch to 3 days in office, 2 days work from home

TO APPLY: Please send your resume to emily.woods@groomassocies.com

Our client is an international banking and financial institution with divisions located in the Americas, Europe, Asia,and the Middle East. They are establishing their first Canadian office and are expecting exponential growth.

They are looking for a Supply Chain Workflow Coordinator as their first wave to join their team.

The opportunity
As a Supply Chain Work Flow Coordinator with our client, your role is pivotal in ensuring the efficient flow of goods and services necessary for the bank's operations.. Overall, you play a critical role in optimizing the bank's supply chain processes to support its strategic objectives and deliver value to customers while ensuring compliance with regulatory requirements and maintaining operational efficiency.

Responsibilities
- Maintains client standard payment instructions in ACBS for authorizations in their respective portfolio.
- Enter upfront/amendment fee information in CLIX (internal fee processing platform with Finance), consistent with ALTAR closing request and agent notifications.
- Review maturity report to identify transactions maturing within five business days, and initiate appropriate rollover paydown operation.
- Liaise with CA-CIB dollar (Blofi – Internal Treasury System) and currency desks, as required, for funding of commercial loans.
- Ensure loan related transactions are properly entered into ACBS.
- Maintain up to date operations file with supporting documentation.
- Clear open items and daily exceptions in conjunction with Team supervisors.
- Follow-up late payments, missing interest and/or fees with clients or agent banks, as required.
- Ensure client and participant notices/confirmations (loans, interest and/or fees) are completed and forwarded in a timely manner to clients within their portfolio as needed.
- Liaise with the Commercial Groups in preparing Funding Memos for assignments and ensure this information is correctly entered into ACBS.
- Ability to process transactions that are for the Supply Chain platform that are similiar to commercial loan transactions and classic supply chain discounted deals (multi-tasking) - Individual must have the experience to manage the daily workflow of the Supply Chain business including management of staff, coordinate with management, ensure all processing is completed timely and accurately. In addition, individual must ensure all control reconciliation reports are cleared timely.

Qualifications
- Experience in the management of Loan Administration Staff with experience in Supply Chain process management (Receivables, Payables Processing).
- Worked in commercial (syndicated/agency) Loan Processing team prior (non-mortgage related) or Prior Supply Chain Loan Processing experience.
- Good analytical, organizational, and interpersonal skills.
- Adaptable & flexible.
- Ability to build strong relationship and foster collaboration among team members.
- Strong attention to detail.
- Able to work independently with minimal supervision.
- Ability to communicate fluently and clearly orally and in writing.
- Ability to deal with multiple stakeholders.
- Hard-working, comfortable with multi-tasking and able to work under pressure.
- Proficient in MS Excel/MS Word / MS Access a plus.
- A self-starter who is highly motivated.
- Experience in accounting or general ledger movements.
- Bachelor’s or master’s degree in fields related to Business, Management, Information technology, or a related discipline;
- 5 to 10 years of experience in commercial banking operations - ACBS Experience preferred. - Strong preference for Supply Chain (Receivables/Payables Experience)

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