Executive Administrative Assistant
Term with possibility of extension or becoming regular
City, Province, Country:
Ottawa, Ontario, Canada
Number of Positions:
July 9, 2013
July 15, 2013
Term, one year with the possibility of extension or of becoming regular.The Bank offers a competitive total compensation package with starting salaries, based on qualifications, generally ranging between $49,835 and $58,629* (job grade 13). *Where the Bank has needs for specialized skills, it may offer higher starting salaries to exceptional candidates.
Canada's central bank is the nation's pre-eminent macroeconomic policy institution. No other employer in the country offers you the unique opportunity to work at the very centre of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians. No matter what your area of expertise, you'll enjoy an open culture and a superior work environment that will challenge, energize, and motivate you to excel. (More info)
The Currency Department is responsible for designing and issuing bank notes that Canadians can use with the highest confidence. It collaborates with other central banks to identify counterfeiting threats and common solutions, and regularly designs and issues new series of bank notes to ensure that they are of the highest security. A communications program is aimed at fostering awareness of the security features so that the general public, financial institutions and the retail sector can confidently recognize and use genuine bank notes. The department also supports the work of law enforcement and prosecutors in efforts to curtail counterfeiting. The distribution of bank notes is handled by Canadas financial institutions, but is overseen by the department.
The Executive Administrative Assistant provides bilingual, multi-skilled, dedicated support to the Chief of the department. Under the general direction of the Manager, Work Environment and Business Services, this position ensures that the administrative activities run smoothly, efficiently and on time. This individual provides business services to support the Chief and the strategic leadership team in meeting departmental priorities.You support the departmental work plan as well as departmental meeting logistics, agendas and minutes, and you manage the associated processes and procedures.
manage the agendas (schedule and control appointments, resolve scheduling conflicts, etc.), as required. manage the administrative aspects of the office to ensure efficient operations, track progress and take appropriate follow-up action to ensure completion of tasks schedule all regular meetings; prepare agendas for some meetings; and assist with background information and general information for meetings, presentations or other internal or external business events coordinate domestic and international travel arrangements and ensure that all required documents are in order maintain a continuous awareness of documents and information circulating in and through the office establish, maintain and update the filing system according to the Bank of Canada's Records Management standards and the needs of the Chief and other Senior Leadership Team members format and edit reports, letters and tables, and prepare PowerPoint presentations and other confidential material proofread documents before circulation to other offices research information on the Internet and from a range of other sources, as required co-operate with co-workers, exchange information and provide assistance to others, as required take initiative to enhance the efficiency and effectiveness of the office monitor the calendar of distribution of the department's deliverables to ensure that timelines are met (e.g., manage the translation of reports or other documents for the Board)
post-secondary education in a field related to this positionand minimum of five years of recent experience working directly for an executivein addition English and French essential level 4: functional in second official language advanced technical computer skills with the following software: Microsoft Outlook, Word, Excel, PowerPoint and Adobe, as well as scanning software ability to be flexible despite changing priorities, to be self-motivated and to take initiative ability to maintain accuracy and provide special attention to detail, even as priorities change strong interpersonal and communication skills, including an ability to work and interact with individuals at all levels ability to plan and organize work efficiently and effectively capacity to anticipate needs and react quickly in terms of arranging calendars, and ability to coordinate activities ability to work independently and in a team environment where mutual support is essential facility to research information and draft summaries of research results ability to respect confidentiality of information recognized ability to exercise sound judgment
fully functional in second official language
Condition of employment: Candidate must be eligible for secret clearance. Overtime may be required. A test may be administered to evaluate the technical skills of the candidate. Priority will be given to candidates who are legally entitled to work in Canada. There will be no relocation assistance provided for this recruitment action. Only the candidates selected for an interview will be contacted. The Bank of Canada benefits from the unique perspectives, attributes and talents of its diverse workforce. We offer flexibility to accommodate the needs of our employees and candidates. The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities.If you are a qualified candidate, please submit a detailed resumι and a covering letter by 15 July 2013. We will also ask you to complete a mandatory questionnaire during the application process.
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