Executive Administrative Assistant

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Requisition #:  J0114-0539

Position Title:  Executive Administrative Assistant

Employment Type:  Full-time

Position Type:  Term, 2 years with the possibility of extension or of becoming regular

Location:  234 Laurier Avenue West

City, Province:  Ottawa, Ontario

Country:  Canada

Job Category:  Administration

Number of Positions:  0

Date Posted:  January 17, 2014

Closing Date:  January 24, 2014

Compensation:

(annual salary): The Bank offers a competitive total compensation package with starting salaries, based on qualifications, generally ranging between $45,767 and $53,844* (job grade 12).
*Where the Bank has needs for specialized skills, it may offer higher cash compensation to exceptional candidates.

Take a Central Role at the Bank of Canada:

Canada's central bank is the nation's pre-eminent macroeconomic policy institution. No other employer in the country offers you the unique opportunity to work at the very centre of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians. No matter what your area of expertise, you'll enjoy an open culture and a superior work environment that will challenge, energize, and motivate you to excel. (More info)

Department info:

Information Technology Services (ITS) is the primary information technology service provider for the Bank of Canada and, as such, facilitates the fulfillment of the Bank's mandate. ITS is a flexible, adaptive organization that aims to exceed client expectations for the provision of consistent, high-quality service. ITS partners with clients and suppliers to deliver automated business solutions and office tools. ITS also establishes and sustains the IT infrastructure necessary to support these solutions and tools.

Job Summary

As an Executive Administrative Assistant with the Bank-wide Project Excellence Team, you provide a full range of administrative support to the Program / Project managers and the project team, where you contribute to the successful delivery of the projects.

Central Responsibilities:

• provide a full range of administrative support and assistance to the team in daily activities
• provide the necessary administrative support to the management team for meetings, taking minutes as required and managing all logistics (e.g., organize meetings, book reservations, obtain or produce required materials, set up rooms)
• support and coordinate arrangements for meetings, and schedule appointments for managers
• create documents, spreadsheets, reports and PowerPoint presentations for the work unit
• participate in team meetings, write and circulate action items, and monitor follow-up on activities
• greet and provide assistance to both internal and external clients in support of good client relations
• ensure that required activities pertaining to staff/consultant hiring and departures are completed as required
• order and maintain inventory supplies
• recommend improvements to administrative processes

Key Requirements:

• a minimum of a completed high-school diploma

and

• a minimum of three years of recent work experience as an administrative assistant working directly with management

in addition

• English and French essential
• linguistic requirement (minimum starting level): functional in second official language (training may be provided to help the selected candidate reach the required level of fully functional)
• advanced technical computer skills with the following software: Microsoft Outlook, Word, Excel and PowerPoint
• ability to be flexible with changing priorities, to be self-motivated and to take initiative
• ability to maintain accuracy and provide special attention to detail, even as priorities change and urgencies intervene
• strong interpersonal and communication skills, including a facility to work and interact with individuals at all levels
• ability to plan and organize work efficiently and effectively
• ability to anticipate needs and react quickly in terms of arranging calendars, and ability to coordinate activities
• ability to work independently and in a team environment where mutual support is essential
• ability to draft routine correspondence and research information in English and French
• ability to respect confidentiality of information
• recognized ability to exercise sound judgment

Assets:

• fully functional in second official language

Notes:

• Condition of employment: Candidates must be eligible for reliability status.
• Priority will be given to Canadian citizens and permanent residents.
• Relocation assistance may be provided, if required.
• Key benefits offered include: health and dental care, sick leave and paid vacation.
• Only the candidates selected for an interview will be contacted.
• The Bank of Canada benefits from the unique perspectives, attributes and talents of its diverse workforce. We offer flexibility to accommodate the needs of our employees and candidates. The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities.

If you are a qualified candidate, please submit a detailed resumι and a covering letter by 24 January 2014. We will also ask you to complete a mandatory questionnaire during the application process.

Sorry, this job is no longer available.

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