Executive Administrative Assistants (ELS and FMD)

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Requisition #:  J1212-0717

Position Title:  Executive Administrative Assistants (ELS and FMD)

Department:  Executive and Legal Services

Employment Type:  Full-time

Position Type:  Term, one year with possibility of extension or of becoming regular

Location:  234 Wellington Street

City, Province:  Ottawa, Ontario

Country:  Canada

Job Category:  Administration

Number of Positions:  0

Date Posted:  January 2, 2013

Closing Date:  January 13, 2013

Salary Range:

(annual salary): The Bank offers a competitive total compensation package with starting salaries, based on qualifications, generally ranging between $44,870 and $52,788* (job grade 12).
*Where the Bank has needs for specialized skills, it may offer higher starting salaries to exceptional candidates.

Take a Central Role at the Bank of Canada:

Canada's central bank is the nation's pre-eminent macroeconomic policy institution. No other employer in the country offers you the unique opportunity to work at the very centre of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians. No matter what your area of expertise, you'll enjoy an open culture and a superior work environment that will challenge, energize, and motivate you to excel. (More info)

Department info:

The overall objective of Executive and Legal Services (ELS) is to provide support to the corporate governance function of the Bank of Canada. It does this by ensuring that the required information and resources are provided to effectively manage the decision-support functions for the Board of Directors, the Management Council, Governing Council, the Pension Committee and the Financial System Committee. ELS also provides appropriate legal services, administers the affairs of the Board of Directors, meets the Bank of Canada’s needs for high-calibre executive management support, manages the strategic planning process, provides support to the Management Forum, meets the Bank of Canada's obligations under the Access to Information Act and the Privacy Act, and responds to special initiatives, as required.

Job Summary

Under the general direction of the Manager, Executive Services and Protocol, you provide bilingual, multi-skilled and dedicated backup support to the Executive and Legal Services Department. You ensure smooth backup coordination of administrative support to the executives, when needed. You are a team player who excels in organizing and in planning the task at hand and who will assist the department in achieving its priorities.

Central Responsibilities:

• take initiative to enhance the efficiency and effectiveness of the administrative tasks within the department
• co-operate with co-workers, exchange information and provide assistance to other Executive Assistants
• assist with the distribution of documents
• when not in a backup role, take initiative to assist where needed
• act as administrative resource to the Procurement group
When in a backup role:
• manage the agenda; schedule and control appointments
• schedule all regular meetings; prepare the agenda for some meetings; assist with background and general information for meetings, speeches or other internal/external business events
• work with the Executive Travel Coordinator to coordinate travel arrangements and ensure that all required documents are in order
• maintain a continuous awareness of documents and information that is in circulation within the office
• establish, maintain and update the filing system according to the needs of the Executive and the Bank’s Records Management standards
• format and edit papers, tables, reports, letters and other confidential material
• proofread documents before circulation to other offices
• research information from a wide range of other sources

Key Requirements:

• a completed high school diploma and a minimum of five years of relevant work experience in an executive environment
• English and French essential
• linguistic requirement: fully functional in second official language
• demonstrated ability to work independently and as an effective team member, to take initiative, to be proactive in anticipating and responding to client needs, and to manage multiple and changing priorities
• ability to build and maintain good relations with staff at all levels
• strong computer skills in Outlook, Microsoft Word, PowerPoint
• good problem-solving skills
• strong attention to detail and ability to ensure accuracy, even as priorities change
• ability to be flexible with changing priorities, to be self-motivated and to take initiative
• excellent interpersonal and communication skills, including a facility to work and interact with individuals at senior levels
• ability to plan and organize work efficiently and effectively
• ability to anticipate needs and react quickly
• ability to problem-solve
• ability to work independently and in a team environment where mutual support is essential
• ability to research information
• ability to respect and ensure confidentiality of information
• recognized ability to exercise sound judgment and diplomacy


• Condition of employment: Candidate must be eligible for secret status clearance.
• Priority will be given to candidates who are legally entitled to work in Canada.
• There will be no relocation assistance provided for this recruitment action.
• Hours of work (08:30–17:00) and vacation scheduling will be approved subject to operational requirements.
• Any offer will be based on the result of second-language testing. (The test assesses the candidate’s ability to speak and understand his/her second official language.)
• The Bank of Canada benefits from the unique perspectives, attributes and talents of its diverse workforce. We offer flexibility to accommodate the needs of our employees and candidates. The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities.
• Only the candidates selected for an interview will be contacted.

If you are a qualified candidate, please submit a detailed resumι and a covering letter by 13 January 2013. We will also ask you to complete a mandatory questionnaire during the application process.

Sorry, this job is no longer available.

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