Project Coordinator

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Requisition #:  J0713-0716

Position Title:  Project Coordinator

Department:  Funds Management and Banking

Employment Type:  Full-time

Position Type:  Term, one year with possibility of extension or of becoming regular

Location:  234 Wellington Street

City, Province:  Ottawa, Ontario

Country:  Canada

Job Category:  Project Management

Number of Positions:  0

Date Posted:  July 22, 2013

Closing Date:  July 31, 2013

Salary Range:

The Bank offers a competitive total compensation package with starting salaries, based on qualifications, generally ranging between $49,835 and $58,629* (job grade 13).
*Where the Bank has needs for specialized skills, it may offer higher starting salaries to exceptional candidates.

Take a Central Role at the Bank of Canada:

Canada's central bank is the nation's pre-eminent macroeconomic policy institution. No other employer in the country offers you the unique opportunity to work at the very centre of Canada's economy, in an organization with significant impact on the economic and financial well-being of all Canadians. No matter what your area of expertise, you'll enjoy an open culture and a superior work environment that will challenge, energize, and motivate you to excel. (More info)

Job Summary

The Funds Management and Banking Department (FBD) oversees the funding and investment of Canada’s foreign exchange reserves, the management of the federal government’s wholesale and retail debt programs, and the investment of the Bank of Canada’s pension fund. FBD also manages the financial risk associated with these funds-management activities and provides back-office payment and settlement services to the federal government, foreign central banks, and key national and international payments organizations. As well, the department undertakes fundamental research on the safety and efficiency of payments and settlement systems to support its funds-management activities. Finally, the department is responsible for recommendations to the Department of Finance on the policies and strategic direction for the Bank of Canada’s funds-management activities.

Under the general direction of the Manager, Business Effectiveness Team, the Project Coordinator provides bilingual, multi-skilled administrative support to the team and demonstrates leadership that contributes actively toward the team’s success. The incumbent ensures the smooth coordination of day-to-day activities to help the team achieve their priorities and meet their deadlines. The incumbent also provides effective and efficient client services by accurately monitoring and maintaining the financial institutions resolutions and signing authorities and its framework.

Central Responsibilities:

• maintain financial institutions resolutions and signing authorities, both from internal and external clients and foreign central banks to ensure accuracy and up-to-date information to staff/managers at Head Office, the Agency Operations Centres and the Ottawa Support Centre
• coordinate, prepare and track $3.5 million budget for Banking Services; prepare invoices for Canadian Depository for Securities (CDS), Canada Revenue Agency and Matane on a quarterly basis and for Continuous Linked Settlement (CLS) on a monthly basis
• be responsible for all administrative tasks at two sites – Head Office and the Ottawa Support Centre: monitor and track the supply budget for the two locations; prepare video conferencing meetings; and maintain and update documents (involves travelling to the Ottawa Support Centre)
• liaise with external bodies (financial institutions, Canadian Payments Association, CLS and CDS) to ensure accuracy and completeness of documentation, and internally (Corporate Services, Financial Services and Executive and Legal) to administer budget and Human Resources issues, maintain open communications and foster support
• ensure, as the Coordinator for the CABPIP initiative, that the invoice process is accurately accomplished by reviewing and approving the invoices
• gather financial information for the preparation of the $3.5 million budget for Payment and Settlement Operations, consisting of multiple contracts and complexities; related details include validating and tracking invoices, arranging for authorization, and preparing invoices for clients
• provide administrative support through a sound grasp of operational and administrative policies related to the Assistant Director and the team’s professional work as well as the monthly relocation of staff between the two sites
• ensure that required activities pertaining to staff hiring and departures are completed as required
• co-operate with co-workers, exchange information and provide backup assistance to other executive administrative assistants as required
• handle any other related administrative tasks

Key Requirements:

• post-secondary education in a field related to the position or a combination of education, training and experience

in addition:

• English and French essential
• linguistic requirement: functional in second official language (training may be provided to help the selected candidate reach the required level of fully functional)
• knowledge of operational deadlines, requirements, policies and legal terminology
• experience in accounting
• excellent technical skills: Microsoft suite
• ability to be flexible and self-motivated and to take initiative
• ability to maintain accuracy and provide special attention to detail, even as priorities change and urgencies intervene
• excellent communication skills, written and oral

Assets:

• knowledge of Bank’s tools and policies

Notes:

• Condition of employment: Candidate must be eligible for reliability status.
• Priority will be given to candidates who are legally entitled to work in Canada.
• There will be no relocation assistance provided for this recruitment action.
• Only the candidates selected for an interview will be contacted.
• The Bank of Canada benefits from the unique perspectives, attributes and talents of its diverse workforce. We offer flexibility to accommodate the needs of our employees and candidates. The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities.

If you are a qualified candidate, please submit a detailed resumé and a covering letter by 31 July 2013. We will also ask you to complete a mandatory questionnaire during the application process.

Sorry, this job is no longer available.

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