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Executive Administrative Assistant

Requisition #: J0317-0788
Position Type: Term
Location: 234 Wellington Street, Ottawa, Ontario, Canada, K1A 0G9
Number of Positions: 5
Closing Date: December 31, 2017

Take a central role

The Bank of Canada has a vision to be “a leading central bank—dynamic, engaged and trusted—committed to a better Canada.” No other employer in the country offers you the unique opportunity to work at the very centre of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

About the position

We are establishing a pool of pre-qualified candidates to staff Executive Administrative Assistant positions for various departments at the Bank of Canada for either short term, term or regular positions.

You will provide full clerical and administrative support to departmental staff. You will also be accountable for a wide range of office management and operational support services for the department.

Your future responsibilities

You will manage inboxes and agendas for senior management, schedule and control their appointments, draft meeting agendas and help to prepare background meeting information. You will also coordinate travel arrangements and support managers with the process for expense claims.

You will take initiative to enhance the efficiency and effectiveness of the office by reformatting and converting documents, maintaining employee absence reports, ordering stationery supplies, sorting and distributing incoming mail, and answering and routing telephone calls. As an innovator, you will participate in departmental projects and initiatives and suggest process improvements. You will also be responsible for maintaining and updating the department’s filing and data systems.

Your education and experience

• high school diploma and a minimum of two full years of recent work experience providing administrative support services

or

• an equivalent combination of education and experience may be considered

Your knowledge and skills

We are looking for a strong team player who has the ability to plan and organize work, anticipate needs, ask for clarification when required and react quickly to change. You maintain an attention to detail and monitor the quality of your work. You have intermediate computer skills with the Microsoft suite, including Outlook, Visio, Excel, Word and PowerPoint and have a strong knowledge of office procedures and related policies. You are also able to manage protected and confidential documents and information. As well, you possess strong written and oral communication skills, are able to write clear and grammatically correct short documents, and can convey straightforward messages.
Assets
• fully functional in second official language
• working knowledge of Microsoft SharePoint

What you can expect from us

This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career.

• The salary range at hire for this position is typically from $47,388 to $58,538 (job grade 12), when you meet all qualifications and experience
• Performance pay for successfully meeting or exceeding expectations (3 to 5% or 7% of your salary, respectively)
• Flexible and comprehensive benefits so you can choose the level of health, dental, disability and life and/or accident insurance coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

As one of Canada’s Top 100 Employers, we offer you a superior work environment that allows you to reach your full potential both professionally and personally. We make career growth and professional development a priority. We are an equal opportunity employer committed to developing inclusive, barrier-free recruitment and selection processes, and work environments that support a diverse workforce. If you require accommodation measures during any aspect of the recruitment process, we will work with you to address your needs. Information related to accommodation measures will be treated as confidential.

For more information on key benefits, please visit www.bankofcanada.ca/careers/working-here.

Additional information

• Priority will be given to Canadian citizens and permanent residents
• Must be eligible for reliability status and/or secret clearance
• English and French essential
• Linguistic requirement (minimum starting level): functional in second official language (training may be provided to help the selected candidate reach the required level of fully functional)
• There will be no relocation assistance provided

We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for interviews will be contacted.

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