Property Administrator

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.

Scope:

Thsi position is responsible for all aspects of accounts payable, tenant improvement allowances and subleases. The incumbent is required to assist with lease administration, lease documentation and accounts receivable and to be the primary point of contact for all reporting requirements, maintaining comprehensive records, compilation and distribution as required.

Responsibilities:

• Apply monthly rent and miscellaneous cheques to appropriate accounts
• Determine tenant percentage rent payable, post and invoice accordingly – both monthly and year-end billings
• Assist with current rent collection
• Assist with annual mailouts / Year End Billings/Annual Prebills
• Assist with set up of storage and specialty leasing documents in JDE
• Ensure all payables are completed on a timely basis
• Complete documentation for Vendor set up/ Holdbacks
• Responsible for monthly accruals being completed on time and accurately
• Responsible for Tenant Allowance payments and Contractor Deposits
• Responsible for expense budget and capital entry, as well as reforecast entry for both.
• Arrange credit reports for prospective tenants and transferees.
Preparation of all collateral documentation related to tenant assignments, guarantees, etc.
• Co-ordinate sustainability committee
• Cover Reception Desk during lunches and when Reception is absent
• Other duties as assigned from time to time.

Qualifications:

• High school, Post-Secondary (Business Administration)
• Minimum 3 years experience in related position
• Excellent computer skills and knowledge of Microsoft Office (Excel, Word)
• JDE knowledge preferred












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