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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.
This position reports up to the Director of REM and assists the Leasing Team as required.
Provide a warm, professional welcome to internal and external visitors, ensuring an outstanding point of contact from 8am to 5pm Mon-FRI Project an excellent telephone manner and manage a busy switchboard with smooth and efficient transferring of incoming callsAssist in managing schedules, filing, meeting room bookings, communications, letter preparationManage regional office rent, storage and parking allocation and paymentsCode, process and reconcile project related invoicesPreparation, distribution and administration of documentation regarding storage, parking, license and short term agreementsCoordinate bike parking contracts and renewalsCollect all information, enter in adobe acrobat and compile monthly financial reports for the APM/PM/GMAssist with the budget process and quarterly reforecasting, including data entry and distribution of budgetsEnter bi-weekly timesheets for the hourly employees; and assist management and operations in processing of expense reportsMaintain tenant files, including lease documentation, insurance and area certificationsCoordinate meeting room billings with PA and complete reconciliationCoordinate tenant events and operations lobby eventsMaintain and update tenant contact informationCoordinate purchase of general office supplies, stationery, equipment, furniture etc.
High School Diploma/Post-Secondary education 3-5 years of Administrative Assistant/Customer Service and/or Reception experience preferredProficient with MS Office applications including Word, Excel, Power Point and OutlookSuperior time management and organizational skills to manage time sensitive deadlinesAbility to understand accounting procedures and allocation of expensesMust be a team player with a positive attitude