Administrator, Corporate Budgeting and Accounts Payable (F&A Division)

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Scope:

•This position’s primary responsibilities include processing invoices and expense reports for the OMERS Administration Corp (OAC), OMERS Capital Markets (OCM), OMERS Strategic Investments (OSI), OMERS Ventures Management (OVMI), Rosewater, OMERS Investment Management (OIM) and OMERS Finance Trust (OFT). The AP Administrator role plays an integral role in maintaining the AP and expense data integrity in the general ledger of multiple entities.
•The AP Administrator requires accounting and systems knowledge and helps to ensure corporate policy, regulations and service standards are adhered to while processing daily corporate accounting activities. This position must also use decision making skills and superior customer service skills while dealing with all levels of the organization.
•This position requires flexibility and creativity as there are consistently new issues to deal with (i.e. new entities, new tax laws, upgrade of Oracle GL and Cognos reporting system).
•This position must accomplish a great deal under very tight time constraints and will be relied upon to ensure monthly and quarterly reporting deadlines are met.

Responsibilities:

•Processes invoices and expense reports for the OMERS Administration Corp (OAC), OMERS Capital Markets (OCM), OMERS Strategic Investments (OSI), OMERS Ventures Management (OVMI), Rosewater, OMERS Investment Management (OIM) and OMERS Finance Trust (OFT).
•Ensures all payments are compliant with the corporate policies and procedures including proper approval and accounting. Frequently required to use own judgment to determine if escalation is required in response to a business driven need or customer request.
•Ensures sales taxes are properly accounted for as each entity has different sales tax rules that must be adhered to.
•Works directly with cost centre managers and administrative support to resolve a variety of issues relating to GL activities including: incomplete or missing documentation or approvals, allocation to GL accounts, status of invoices, reasonableness of requests, etc. Good judgment and customer service skills are required to deal effectively with internal clients and vendors.
•Daily sorting and date stamping of the mail which includes identifying new vendors, scanning for late invoices, critical invoices and rush requests, and totaling the batches for cash management purposes.
•Assisting with vendor maintenance and following up with vendors for EFT information.
•Coordination of cheque deposits with Pension Accounting and the bank.
•Coordination of weekly electronic filing cabinet invoices with Business Services and the filing of expense reports.
•Participates in corporate accounting system implementations and/or upgrades and user acceptance testing as the prime business users for these systems.
•Participates in the classification of operational costing records, storage procedures and retention schedules in support of the departments Records & Information Management protocol.
•Participates in projects as required.
•Back up to AP Specialist as required.
•Other ad hoc duties as required.

RELATIONSHIP RESPONSIBILITIES
•Maintain effective working relationships with direct team (AP Specialists, Sr. Analysts and Manager) and with all levels in the organization concerning any Account Payable responsibilities.
•Develops and maintains strong relationships with key members of the various entities (i.e. OSI and OIM) to understand their needs and ensure that various complex issues are dealt with accurately and efficiently.

Qualifications:

•Minimum of 1-3 years of Accounts Payable experience.
•Accounting diploma or degree is strongly preferred.
•Oracle Financial Systems experience is an asset.
•Proficient knowledge of spreadsheet and database software, specifically Excel.
•Demonstrated detail orientation and accuracy, and strong organizational skills.
•Proven to work well under pressure and tight deadlines.
•Excellent client service, communication and issues resolution skills with proven ability to deal with all levels including senior staff.












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