Welcome to CIBC Mellon Careers

Records Management Analyst, Finance and Administration

Job Number: J0817-0719
Category: Risk Management
Employment Type: Contract
City: Toronto
Posting Date: August 22, 2017
Closing Date: December 15, 2017

Company Information:

At CIBC Mellon, we are passionate about providing excellent client service, an outstanding employee experience, and opportunities to learn and grow professionally. Together, our team of more than 1,300 employees supports and services more than $1.7 trillion in assets under administration on behalf of institutional investors active in Canada, including banks, pension plans, investment funds and insurance companies. CIBC Mellon employees enjoy extensive training and learning opportunities, and a culture that supports employees as they give back to the communities where they live and work.

We are a company where employees are encouraged to make their voices heard. We work very hard to deliver outstanding client service, but we also believe in having a little fun along the way; we recognize that new ideas and business success flourish in a culture of collaboration, creativity and employee empowerment.

CIBC Mellon employees are engaged, professional and care about each other and their communities. If you're that kind of person, CIBC Mellon is the place you want to be.
To learn more, watch our employee experience video at www.cibcmellon.com/careers.

Position Overview:

The Records Management Analyst, Finance and Administration will assist in the development of departmental policies and procedures and ensure each department in the organization is in compliance with the organization policies while providing consistency across the organization.


- Develop and document departmental policies, procedures and guidelines to support the effective and efficient operation of the Record Management Program;
- Support Designated Records Officers, and CIBC Mellon, by providing guidance and subject matter expertise on records management, including the design of Business Unit Record Management Programs;
- Work with the Records Management Officer in the design and implementation of the new Records Management program;
- Work with Business Unit(s) on the design of electronic file structure, hard copy record indexing and Data Object content lists to validate Business Unit solutions meet corporate standards;
- Assist in the development, documentation and implementation of a mandatory corporate records management training program for Designated Records Officers;


- Certified Records Manager (ICRM) or equivalent degree in Records and Information Management, Library and Information Science or related subjects.
- Minimum of three years’ experience in Records and Information Management
- Experience in implementing and managing enterprise retention scheduling processes (disposition, storage, records life-cycle management) and information governance policies.
- Experience in managing personnel in the information governance context, including project and change management processes, education and training.
- Strong communication skills.
- Familiarity with ARMA’s Generally Accepted Recordkeeping Principles® and other records and information management practices and some knowledge of IG legislation.
- Understanding of Electronic Content Management Systems, Microsoft Office 365 (Outlook, SharePoint, etc.) share drives, etc.

CIBC Mellon's Values:

Client Focus: Putting the client at the centre of all that we do
Integrity: Acting with the highest ethical standards for our company, our employees and our clients
Teamwork: Fostering collaboration and diversity to empower employees to build relationships and deliver insights
Excellence: Setting the standard for leading-edge solutions, innovation and continuous improvement

CIBC Mellon is committed to taking all reasonable steps to accommodate the needs of all individuals. Should you require any accommodations during the recruitment and selection process, please speak with your Recruitment Consultant.