Manager, Property Administration

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.

Scope:

To provide support to management and head office accounting and legal departments – includes budgeting, tracking of costs, tenant and lease information, building information.

Responsibilities:

• Calculate Budget, Forecast and Actual, CAM, Reality Tax, Food Court, HVAC, Utility and any other type of recoveries for all leases
• Financial Statements analysis and variance analysis
• Reforecast input and documentation
• Budget input of leasing assumptions, expenses and estimates of cost for utilities, percent rent and recoveries
• Cost and tax file input, review and calculations of denominator determination
• Investigate and respond to tenant queries pertaining to rent adjustments and all other types of billing
• Reconcile the property’s GLA for Forecast, Budget and Year End recoveries
• Reconcile year-to-date (prebilled amounts) and related GL accounts
• Interpret lease clauses as they relate to billing
• Calculate monthly rents
• Calculate percent rent accruals monthly and year end
• Review and approve PA’s reconciliation of monthly rent roll (recurring billing of rent).
• Review and approve PA’s adjustments to the rent roll
• Prepare annual escalation increases to recoverable charges
• Coaching PA’s as it relates to billings and lease information
• Lease Administration, lease setup, charge setup
• A/R, Collections, % rent, utility billings, Year end billings, annual billings for anchor tenant taxes, LYE sales analysis, deposit entry into JDE, tenant allowance payments, annual global updates, GLA updates, monthly audit package

Qualifications:

• Post secondary school education – accounting/business
• 3 – 5 years shopping centre administration with experience in lease administration, accounting and collections
• Strong analytical and accounting skills and experience with financial reporting and analysis
• Experience in month end and year end procedures
• Proficiency in MS Word, MS Excel, JD Edwards
• Ability to work under pressure, set priorities (multi tasking) and respect deadlines
• Strong communication skills and detailed orientated
• Management and or supervisory experience












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