Administrative Assistant

| Get the OMERS RSS Feed

Sorry, this job is no longer available.

Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.


Reporting to the Property Manager, this position provides administrative support and office reception duties to the 315/325 Front Street management office and is the initial contact for tenant and customer enquiries.


- Answer client calls, emails and monitoring the 310 maxx system to ensure timeliness of all calls
- Assist with event planning
- Update all manuals
- Code and enter invoices in a timely manner into accounting application
- Complete daily bank deposits
- Expedite correspondence on behalf of the Real Estate Management team which includes operations, security and statements
- File and ensure lease files are in order and up-to-date
- Maintain contractor insurance and WSIB certificates
- Update all tenant contact lists
- Collect of tenant insurance certificates
- Ensuring office equipment is maintained and office is fully stocked and operational for staff and visitors
- Maintain cleaniness and order of office environment
- Ensure boardroom is set-up for all meetings
- Prepare correspondence for GM and management team
- Manage mail and courier services


- Minimum high school diploma. Preference will be given to candidates with a college diploma or university degree
- Minimum 2 years experience in an office environment
- Proficient in MS Word, Excel and PowerPoint
- Strong and proven customer service skills is a requirement
- Preference will be given to candidates with previous experience in JDE
- Experience in commercial real estate is an asset

Share | Get the OMERS RSS Feed
Applicant Tracking System