Manager, Corporate Secretariat

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Reporting to Vice President, Legal the Manager, Corporate Secretariat will be accountable for managing the Corporate Secretariat team and functions. Prepares and maintains subsidiary corporate records, attends to corporate filings, assists with the preparation and review of legal documents. Performs a variety of senior administrative duties and provides specialized legal services.


Legal Services
• Participates in the organization of and management of subsidiary secretariat corporate records
• Accountable for Secretariat database including vendor management; maintenance of database users’ manual; and coordination of customization projects to drive efficiency
• Analyzes and drafts required principal and ancillary documents using precedents, applicable legislation, and other research material.
• Oversees completeness and accuracy of execution documents
• Participates in the due diligence process by reviewing minute books and minor contracts, identifying deficiencies and material matters, drafting a summary of findings, and attending to drafting any necessary documents required to comply with governing statues related to corporate records.
• Researches, drafts and revises precedents and technical procedures checklists
• Prepares Articles of Incorporation, including complex share attributes, completing the constating documents, and managing the maintenance of corporate minute books and annual filings
• Manages the registration, renewal and cancellation of business names and partnerships and preparing the necessary documents for authorization.
• Maintains confidentiality of information.
• Performs other related duties as assigned.

People Management
• Provides leadership and effective management of Corporate Secretariat employees to influence commitment to the organization, to the team, and to their job
• Sets appropriate context when assigning work to ensure that individuals’ roles support the achievement of the business unit’s priorities and OMERS overall goals;
• Builds team and individual capabilities by supporting employee development, professional growth and training;
• Manages performance by providing fair and accurate formal and informal feedback, identifying and removing obstacles to performance and by explaining how performance objectives align with business priorities;
• Creates a positive work environment and being an effective role model by championing the OMERS leadership principles;
• Ensures compliance with policies, standards, guidelines and controls by applying the policies and controls fairly and consistently so employees understand what to expect, and;
• Coordinates the workflow and overall productivity of the department


• Completion of Associate Level Program with the Institute of Law Clerks of Ontario or combination of similar experience and Law Clerk Diploma
• 10+ years progressive law clerk experience, including in-depth experience with law procedures and precedents related to Acquisitions, Reorganizations and Corporate Records and Registrations.
• 5+ years people management experience with proven ability to create and maintain a highly motivated and effective work environment focusing on customer and service excellence
• Ability to lead others, manage and mentor effectively
• Strong knowledge of laws/legislation, legal terminology, forms and documents related to corporate practice area.
• Thorough knowledge of legal procedures and practices involved in drafting, processing and filing a variety of legal documents.
• Broad and in-depth knowledge of relevant legal references and their content.
• Advanced English vocabulary, spelling and grammar.
• Proficiency with computers including advanced Word, Excel, PowerPoint, legal databases, Internet, and other relevant software programs.
• Verbal communication and interpersonal skills with dedication to providing quality client service presentation and public speaking skills.
• Written communication skill with ability to write/ draft and interpret legal documents.
• Delegation, coaching and mentoring skills.
• Utilizes sound judgement, analytical thinking and problem solving skills with ability to assess situations, interpret and apply legislation and adopt an effective course of action.
• Research and interpretation skills.
• Accuracy, attention to detail, proofreading and editing skills.
• General accounting and math skills.

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