Manager, Property Administration

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.


To provide support to management and head office accounting and legal departments – includes budgeting, tracking of costs, tenant and lease information, building information.


• Calculate Budget, Forecast and Actual, CAM, Reality Tax, Food Court, HVAC, Utility and any other type of recoveries for all leases
• Financial Statements analysis and variance analysis
• Reforecast input and documentation
• Budget input of leasing assumptions, expenses and estimates of cost for utilities, percent rent and recoveries
• Cost and tax file input, review and calculations of denominator determination
• Investigate and respond to tenant queries pertaining to rent adjustments and all other types of billing
• Reconcile the property’s GLA for Forecast, Budget and Year End recoveries
• Reconcile year-to-date (prebilled amounts) and related GL accounts
• Interpret lease clauses as they relate to billing
• Calculate monthly rents
• Calculate percent rent accruals monthly and year end
• Review and approve PA’s reconciliation of monthly rent roll (recurring billing of rent).
• Review and approve PA’s adjustments to the rent roll
• Prepare annual escalation increases to recoverable charges
• Coaching PA’s as it relates to billings and lease information
• Lease Administration, lease setup, charge setup
• A/R, Collections, % rent, utility billings, Year end billings, annual billings for anchor tenant taxes, LYE sales analysis, deposit entry into JDE, tenant allowance payments, annual global updates, GLA updates, monthly audit package


• Post secondary school education – accounting/business
• 3 – 5 years shopping centre administration with experience in lease administration, accounting and collections
• Strong analytical and accounting skills and experience with financial reporting and analysis
• Experience in month end and year end procedures
• Proficiency in MS Word, MS Excel, JD Edwards
• Ability to work under pressure, set priorities (multi tasking) and respect deadlines
• Strong communication skills and detailed orientated
• Management and or supervisory experience

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