Administrative Assistant, Operations

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.


Provide administrative support for Square One’s Operations Department. Responsible for the timely entry of Tenant/Common Area utility consumption. Administration of documentation related to Square One’s Operations department.


• Enter consumption data required for monthly allocation of Tenant and Common Are utilities (hydro, water, gas). New/vacating tenant notices for monthly utility consumption.
• Administration of capital projects, invoices and documentation.
• Administer documentation for the Operations Department. Co-ordinates distribution and filing of on-going contracts, tenant notices related to utility disruption, maintenance etc.
• Administration of Risk Management Program. Corresponds with the insurance broker / carrier and defense lawyers.
• Administration of Joint Health and Safety and Environmental Programs. Includes: data entry, filing and distribution as requested from time to time.
• Other duties as assigned.


• 3+ year working in an administrative function in an industry related field
• OSSD or equivalent is a must have
• College Diploma or Certificate in Business Administration or similar is preferred
• Ability to prioritize in a busy operations department
• Proficiency in software applications such as Microsoft Office

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