Property Administrator

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.


Property Administrators are responsible for timely and accurate lease setup and maintenance of leases and tenant files.


• Ensuring lease setup and billings are in accordance with Lease Administration policy and the detailed procedures outlined in the JD Edwards Property Management User Guide.

• Ensuring tenants listed on the closed deals report are setup in JD Edwards on a timely basis.

• Maintaining tenant files.

• Reviewing Lease Profile reports and obtaining the GM’s/PM’s approval.

• Explaining variances and discrepancies on the Monthly Audit Package reports.

• Providing accountants with relevant lease sections related to tenant rents, leasing costs and cost/tax recovery calculations.

• Generating monthly Rent Roll and notifying tenants of rent escalations on an on-going basis.

• Annual Global Updates and distribution of Rental Notices based on annual budgetary increases.

• Rent collection in accordance with Oxford’s Collections Procedures; cash application; AR reconciliation.

• Monthly update of AR report for management book and co-owner.

• Charge back of tenant services related invoices.

• Percentage rent processing.

• Prepare and process daily bank deposits.

• Monthly collection of sales and sales report entry.

• Unit inventory maintenance and GLA reconfiguration and reconciliation.

• Collation and distribution of Year End Adjustment invoices.


• Post secondary education in Accounting or Finance preferred.
• Minimum of 2 to 3 years experience in AR/collections role.
• Experience in Property Management/Real Estate environment.
• Experience in JDE an asset.
• Excellent communication skills, detailed oriented and ability to multi-task.
• Proficient in MS Office environment.

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