Property Administration Assistant

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.


The Property Administration Assistant is responsible for the timely payment of all property related invoices, charge backs of tenant services invoices, monthly and year-end expenditure accruals and assisting in the preparation of annual budgets and quarterly reforecasts.


• Verification and coding of all vendor invoices, collating with POs
• Maintain construction files and track payments and balances showing status of LLW, TA, Broker & Oxford commissions as well as any Capital Project
• Filing of invoices, provide monthly and year-end accruals
• Charge-backs of tenant services related invoices
• Assist General Manager, Operations Manager, Assistant Property Manager and Property Administrator with preparation of annual budgets and quarterly reforecasts
• Process new vendor requests, asset IDs for capital and leasing projects
• Serve as back-up to Property Administrator during vacation and various absences


• High school diploma, as well as a certificate in accounting and/or administration required; Bachelor’s degree in Accounting preferred
• 3 to 5 years’ experience in an accounts payable position involving multiple coding
• Experience in Property management/Real estate background preferred
• Proficient in MS Office environment (Word, Excel, Outlook).
• Fluently bilingual- both oral and written required
• Detail oriented and ability to multi-task
• Experience in JDE preferred

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