Administrative Assistant, Retail Leasing

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.


Reporting to the VP of Leasing and supporting the team of Leasing Directors, the incumbent will be comfortable working in a fast paced, dynamic environment dealing with multiple demands, tight deadlines with minimal supervision.


• Preparation of Offers to Lease, Business Correspondence and other Leasing documentation.
• Making distribution copies and sending of documents and reports to co-owners/tenants.
• Liaise with property management/legal and accounting teams as well as external clients.
• Understand and run financial reports
• Review and summarize leases and other legal documents.
• Process expense reports, co-ordinate travel, filing and photocopying.
• Maintain Schedules/appointment calendar on behalf of the VP.
• Preparation of presentations to solicit new business, reports to co-owners using Word, Excel and PowerPoint.


• High School Diploma (College or University Degree with a focus in Business Administration preferred).
• 2-3 years of administration experience (4-5 years of experience supporting a senior manager preferred).
• Understanding of leases and legal contracts.
• Detail oriented with excellent organizational and problem solving skills.
• Excellent interpersonal and communication skills.

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