Receptionist/Administrative Assistant

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.

Scope:

This position reports up to the Director of REM and assists the Leasing Team as required.

Responsibilities:

Provide a warm, professional welcome to internal and external visitors, ensuring an outstanding point of contact from 8am to 5pm Mon-FRI
Project an excellent telephone manner and manage a busy switchboard with smooth and efficient transferring of incoming calls
Assist in managing schedules, filing, meeting room bookings, communications, letter preparation
Manage regional office rent, storage and parking allocation and payments
Code, process and reconcile project related invoices
Preparation, distribution and administration of documentation regarding storage, parking, license and short term agreements
Coordinate bike parking contracts and renewals
Collect all information, enter in adobe acrobat and compile monthly financial reports for the APM/PM/GM
Assist with the budget process and quarterly reforecasting, including data entry and distribution of budgets
Enter bi-weekly timesheets for the hourly employees; and assist management and operations in processing of expense reports
Maintain tenant files, including lease documentation, insurance and area certifications
Coordinate meeting room billings with PA and complete reconciliation
Coordinate tenant events and operations lobby events
Maintain and update tenant contact information
Coordinate purchase of general office supplies, stationery, equipment, furniture etc.

Qualifications:

High School Diploma/Post-Secondary education
3-5 years of Administrative Assistant/Customer Service and/or Reception experience preferred
Proficient with MS Office applications including Word, Excel, Power Point and Outlook
Superior time management and organizational skills to manage time sensitive deadlines
Ability to understand accounting procedures and allocation of expenses
Must be a team player with a positive attitude












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