Administrative Assistant

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Oxford’s commitment to customer service forms the foundation for everything we do. Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities. We are committed to delivering exceptional service in every interaction, every day.

Scope:

Reporting to the Property Manager, this position provides administrative support and office reception duties to the 315/325 Front Street management office and is the initial contact for tenant and customer enquiries.

Responsibilities:

- Answer client calls, emails and monitoring the 310 maxx system to ensure timeliness of all calls
- Assist with event planning
- Update all manuals
- Code and enter invoices in a timely manner into accounting application
- Complete daily bank deposits
- Expedite correspondence on behalf of the Real Estate Management team which includes operations, security and statements
- File and ensure lease files are in order and up-to-date
- Maintain contractor insurance and WSIB certificates
- Update all tenant contact lists
- Collect of tenant insurance certificates
- Ensuring office equipment is maintained and office is fully stocked and operational for staff and visitors
- Maintain cleaniness and order of office environment
- Ensure boardroom is set-up for all meetings
- Prepare correspondence for GM and management team
- Manage mail and courier services

Qualifications:

- Minimum high school diploma. Preference will be given to candidates with a college diploma or university degree
- Minimum 2 years experience in an office environment
- Proficient in MS Word, Excel and PowerPoint
- Strong and proven customer service skills is a requirement
- Preference will be given to candidates with previous experience in JDE
- Experience in commercial real estate is an asset










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