CIMCO - Purchase Order Administrator

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Purchase Order Administrator

Position ID:
Job Title:
Purchase Order Administrator
Job Type:
City, Province, Country:
North Mississauga/Milton, Ontario, Canada
Job Category:
Administration / Clerical
Open Positions:
Posting Date:
April 20, 2021
Closing Date:
May 22, 2021

The successful candidate will be providing administrative support to our fast-paced National Parts Center. Responsibilities will include issuing PO numbers, looking up part numbers, typing purchase orders and matching invoices to purchase orders.

This role may include providing rotating switchboard relief of approx. 1 hour per day. On occasion you may be required to perform these duties for 4 to 8 hours as a backup to the receptionist during vacation periods.

Role Responsibilities

- Permanent full time salary position.
- Issuing Purchase order numbers to CIMCO staff for their procurement of materials
- Complete the Purchase order by looking up part numbers in SAP for all invoices before entering the data on the system
- Communicating with vendors to follow up on these same purchase orders and obtain copies of invoices to be able to type a completed PO in our SAP system.
- Looking up part numbers in SAP for all invoice items before typing PO’s.
- Communicating with vendors throughout North America by phone or email to obtain copies of invoices or proof of delivery.
- Communicating with CIMCO staff throughout North America to resolve delivery or invoicing issues.
- Participate in weekly Continuous Improvement Team meetings
- May include daily opening of switchboard, routing incoming calls, and greeting visitors, or other switchboard relief

Required Professional Knowledge, Skills & Qualifications

- Must have minimum high school education, post-secondary education preferred
- Ability to clearly communicate in English. Bilingual (English/French) an asset
- SAP experience is preferred (Purchase orders, part numbers, invoices)
- Previous administrative support, entry level buyer, or accounts payable department experience preferred.
- Accuracy and attention to detail is imperative.
- Self-motivated & autonomous
- Ability to work in a fast-paced environment
- Above average communications skills required

-This is a full-time salaried position with shifts at various times between 8:00 am – 4:00 pm and 11:00 am – 7:00 pm.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Company Profile

CIMCO specializes in the engineering, design, manufacture, installation and service of complex thermal building solutions for industrial, process cooling and recreational refrigeration and mechanical systems. For more than 100 years, CIMCO’s leadership and unparalleled research, development and manufacturing programs has put us at the forefront of industry advancements and technological breakthroughs. Our professional engineers, technicians and designers apply innovative state-of-the-art equipment and refrigerants to develop systems that meet even the most complex thermal challenges.

We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education.

CIMCO Refrigeration is an equal opportunity employer who recognizes and values diversity. Upon request, CIMCO Refrigeration will accommodate any applicant with disabilities throughout the recruiting processes, including any required applications, interviews and/or assessments.