IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.

Position Summary

Unit Secretary, Ambulatory Care
Your goal in this position is to perform administrative, secretarial and receptionist support for a busy Outpatient Clinic, in a confidential, sensitive and professional manner. You have great interpersonal and effective written and spoken communication skills. You will use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment. This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients and families.

On a practical level, you will

• Support and adhere to Hospital policies and procedures
  
• Communicate with staff, patients, families, internal and external parties
  
• Accept, coordinate and triage telephone calls and inquiries and process them in an appropriate and timely manner
  
• Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharges and services required in the clinic
  
• Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager or Registered Nurse in a time sensitive manner
  
• Compile and disseminate material/documents related to Program activity
  
• Maintain attendance/time reporting information
  
• Register patients on arrival to clinic, schedule patient appointments and monitor volume of appointments.
  
• Transcribe physicians’ written orders and processes them in an appropriate and timely manner; notifies appropriate staff, and specific departments as required
  
• Process requisitions as required (blood work, CT, etc.), maintain documentation and follows up on outstanding information (e.g., test results, follow up appointments)
  
• Maintain organization of admissions and discharges, and patient related information and documentation, medication information, dismantle charts and enter information electronically as required
  
• Prepare statistics, reports and discharge instructions, photocopy, prioritize and process of information as required
  
• Manage unit supplies, services and repair needs

Qualifications

• Ontario Secondary School Diploma or equivalent
  
• Medical Secretary/Medical Office Assistant certificate or equivalent
  
• Working knowledge of medical terminology
  
• Minimum of one year comparable office experience preferably with medical/surgical orientation
  
• Experience working in an ambulatory clinic setting
  
• Proficiency in required computer programs
  
• Accurate and efficient typing skills of 45 w.p.m.
  
• Bilingualism in French/English an asset

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full Time Permanent position, with 8 & 12 hour shifts, Days, Evenings, including weekends in Ambulatory Care. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca
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FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.

How to Apply

Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.